Terms & conditions

We reserve the right to change these Terms at any time. Any such changes will take effect immediately when posted on the Website or otherwise brought to your attention. It is your responsibility to read the Terms each time you submit a booking request and any such request shall signify that you have accepted to be bound by the latest set of Terms.

Guests are permitted to bring one car per tent booking, however if a guest wishes to being an additional vehicle, this is classed as an add-on and there is a nightly charge for this.

Guests are able to book all add-ons including additional vehicles, gazebos and dogs at the time of booking. All add-ons must be ordered and paid for before the arrival date. We reserve the right to refuse any add-on additions not pre-arranged.

All guests must check in with a member of the campsite staff and adhere to the campsite rules. We reserve the right to terminate your booking early if you break the rules.

All guests can check in from 1pm for campers and 2pm for bell tent glampers on the arrival day and must vacate by 10am bell tent glampers/ 11am for tent campers on the day of your departure. Please do not arrive after 9pm. If we are not notified of a late arrival, your pitch will be held until 12pm the day after your arrival, after which it will be put up for re-sale and your booking treated as a cancellation with your monies retained by Harry’s Campsites.

Bell Tent bookings require a refundable deposit of £100-£200 to insure against damage/breakages. This is refunded within a week upon inspection on departure. Bell Tents are only for the use of those camping in them; they are not for visitors or other campers. If you are travelling with campers on grass pitches, you can congregate on the grass pitch not the Bell Tent.

A security deposit of £100 per pitch for groups of three units or more may be requested. Refusal to pay the bond may mean the booking is cancelled and money refunded less deposit. A refund in full will be processed at the end of your stay unless in the Site Warden’s opinion you have displayed unreasonable behaviour (this includes but is not limited to excessive noise, wilful damage to the Site of other people’s property and abuse of our staff).

Visitors are welcome on site, but we ask that there are no more than 2 adult visitors (and any accompanying children) per pitch at any one time. Any visitors will need to leave their car at Reception and depart by 9pm. A day visitor charge of £10/car will apply on arrival. Visitors are bound by our terms and conditions and must adhere to the campsite rules.

As our site is located in a rural environment, we do not accept responsibility for any damage, injury or inconvenience caused by the weather, plants, trees, insects, animals or wildlife.

Harry’s Campsites accept no responsibility whatsoever for damage, loss or theft of items belonging to guests during their stay at Harry’s Campsites. We may approve a vehicle to stay on one of our campsites, but we are not confirming the safety of the vehicle, nor hold any responsibility for the safety of the occupants.

Guests are entirely responsible for their own property and the behaviour of their party at all times.

In the event of a complaint, please speak to the reception immediately.

We confirm all bookings by email when we have received your booking payment.

Bookings over a weekend are for a min. 2 nights for grass pitches, with a Friday arrival, apart from Bank Holidays which are min. 3 nights, Fri-Mon.

All prices are based on the number of people sharing a pitch. Notify us if you wish to amend your booking. You must inform us and pay for any extra guests in advance.

Whilst we make every effort to ensure that our prices remain unchanged, we reserve the right to amend them at any time. Such prices will not affect existing bookings where a confirmation email has been sent.

Bookings are non-transferable to another party.

By making a booking, you are agreeing to our terms and conditions and agree that at least one member of your booking is aged 21 or over and takes full responsibility for any damage or loss caused by any member of your party.

By making a booking at Harry’s Meadow or The Old Airfield you are agreeing to become a member of the Wild Camp Club for the remainder of the calendar year. You agree to abide by the Campsite Rules of Wild Camp Club which you can find below.

Your booking must be paid for in full before arrival.

Amendments to bookings – changes to bookings (for example but not limited to: changing dates, reducing the number of people or pitches, removing extras, etc) count as a cancellation so fall into our cancellation terms.

We cannot accept any cancellations within 28 days of your travel date for any reason whatsoever. Please see our cancellation terms below.

It is your responsibility to check for email correspondence from “us” and if you change any of your contact details you must let us know immediately so that we can update your customer account. Failure to do so could result in you missing important about your holiday, receiving payment reminders/ and confirmations. If you don’t provide us with your new contact details, we will not be responsible or issue any refund whatsoever for any expense incurred by you as a result. Please check your spam folders as some emails will come from our general email address, but others may come from the booking platform.

All fires must be off the ground in firepits using the wood sold by Harry’s Campsites. You are not permitted to use your own wood nor collect from the forest. In periods of very dry weather we will only permit our own fire pits to be used (this is for safety, as they have longer legs). In extremely hot weather, fires may not be permitted due to the risk of spread of fire.

Dirty water, rubbish and any waste/recycling must be disposed of in the indicated areas.

You must ensure children in your party are properly supervised at all times and in all areas of the campsite. Please do not allow your children to run between tents in the evening or disturb other sleeping guests.

If you want to party, this is not a suitable campsite for you! We do not allow any loud noises, partying or any other celebrations which could disturb other campers. No amplified music such as car stereos, builder’s radios, sound bars, bongos, drums or other musical instruments are allowed to be played on site. At 10.30pm we would ask that you be aware that others around you are trying to sleep and keep all noise to a minimum and at 11pm the site has to be totally quiet.

If we have reports of inappropriate behaviour, use of bad language, excessive alcohol consumption or recreational drug use, this will result in IMMEDIATE termination of your holiday without any refund whatsoever. We reserve the right to cancel or terminate your holiday without consultation, compensation and with immediate effect if you or any member of your party act inappropriately towards other guests, staff, any property belonging to the campsite or any of its guests.

No hen/stag parties, weddings or large adult only groups are allowed.

No drones or kites are allowed to be used at Harry’s Campsites for safety reasons. There is plenty of room in the neighbouring area.

The use of generators is not permitted on site.

Dogs are allowed on site but must be kept on a lead and supervised at all times and fouling must be cleaned up immediately.  No more than 2 dogs per grass pitch or 1 per bell tent are allowed.

Care should be taken not to damage the site of surrounding locality. Trees, fences, buildings, equipment and stock should all be respected.

All cancellations must be confirmed by email and sent to camp@harrysfield.co.uk for Harry’s Field and The Old Airfield and harrysmeadow@gmail.com for Harry’s Meadow as soon as possible quoting your name, our booking reference and reason for cancelling.

Depending on the date we receive your cancellation email, the following charges are applied

Bell Tents:

Up to 60 days before arrival – full refund less an administrative fee of £20.

59 – 31 days before arrival – 50% refund. 

30 days – day of arrival – no refund.

Pitch:

28 days or more before arrival – all monies will be refunded less an administrative fee of £20.

27 – 15 days before the arrival date, a 50% refund will be given.

14 days – day of arrival – no refund will be given.

Cancellation by you due to inclement weather, transportation failure, non-arrival of party members, illness, late arrival, early departure or fire ban are not eligible for any refunds whatsoever. We will not issue any refund for unused camping nights.

If we have to cancel your holiday due circumstances within our control, we will endeavour to offer you the option of an alternative pitch/site of a comparable standard subject to availability within the same booking season, or the following season subject to paying the difference in camping fees. No other compensation is available. ‘Force Majeure’ including Adverse Weather Conditions are NOT within our control and not eligible for refunds (please read more on this further down).

We recommend you take out travel insurance, as we do not provide refunds for unforeseen events. “Unforeseen events” are defined, but not limited to: bereavement, jury service, personal illness or illness of someone within your party, risk of contagious disease, redundancy and unavoidable work commitments. We strongly advise that anyone falling ill with a highly infectious disease should act responsibly and stay away from public areas (and other holidaymakers). 

If in any doubt about the risks of exposing the public (and members of your holiday group) to a contagious disease, please seek medical advice. Some infectious diseases have the potential to cause serious health implications (or death), and as such, we will consider sending any holidaymaker home, who does not act responsibly, or who acts with intent to spread the infection. 

In exceptional circumstances including ‘Force Majeure’, it may be necessary and at the discretion of our staff to cancel part or all of your holiday on safety grounds, in these circumstances, no refunds are issued for any reason whatsoever. 

Force Majeure – Adverse Weather Conditions

Harry’s Campsites does not accept responsibility for anything that adversely affects your holiday that is outside of our control. These circumstances are known as ‘Force Majeure’ events and are circumstances that we could not, even with due care, have foreseen or avoided. Such circumstances include (but are not limited to) war, civil unrest, industrial action, terrorist activity, natural disaster, fire, adverse weather conditions, flooding, foot and mouth disease, pandemics and all other similar events outside our control.

We will endeavour to manage any problems caused as a result of Force Majeure event but shall be under no obligation to do so and shall not be liable to you for any losses or additional expenses caused by a Force Majeure event. 

During your Harry’s Campsites holiday, members of our staff may take promotional photographs of guests enjoying themselves for our website and social media such as Facebook, Twitter or Instagram. We never reveal the names of any guests however if you would NOT like you or any of your family members to be displayed in any Harry’s Campsites promotional material, please let us know. 

Nothing in these Terms limits or attempts to limit our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation, or for any other matter for which it would be illegal or unlawful for us to exclude or attempt to exclude our liability.

If we fail to comply with these Terms we are responsible for loss or damage you suffer that is a direct and foreseeable result or our failure or gross negligence.

We shall not be responsible for any losses that you suffer that are not foreseeable when the contract was formed; not caused by any breach by us; business losses; or losses to non-consumers. Where we are responsible for your loss, our maximum liability shall be no more than the full amount paid by you in respect of the corresponding Booking.